Week 5 • Lesson 3 of 8 • 45 mins

Scheduled AI Briefings

Building a system that summarizes news and data into a daily briefing.

Your Personal News Anchor

Stop doom-scrolling. Let AI curate your world so you're always informed without getting drowned.

1. The RSS-to-AI Digest

Connect your favorite industry blogs (RSS feeds) to AI:

  • Workflow: At 8 AM every morning, AI reads the top 5-10 articles from your curated RSS list, summarizes the most important 3, and sends you a 200-word brief.
  • RSS Tools: Feedbin, Inoreader, or Feedly to aggregate. Connect to Make.com/Zapier via RSS trigger.
  • Source Selection: Pick 3-5 sources that are truly essential — not everything you find interesting. Depth over breadth.

Prompt for Digest: "You are a busy executive's research assistant. Summarize these [Number] articles into: 1) 3 bullet points of key news, 2) 1 sentence per article (what happened), 3) A 'For deeper dive' link for the most important one. Format for quick scanning. Under 250 words total. Tone: Professional, direct, no fluff."

2. Gmail 'Daily Highlight'

Have AI review all your emails from the last 24 hours (excluding spam and newsletters) and send you a single message with the "Top 5 things you need to know today":

  • Filter first: Only look at emails from specific senders or with specific labels (not newsletters)
  • Prompt: "Review these emails. Identify: 1) Any urgent matters requiring immediate response, 2) Key decisions or updates I should be aware of, 3) Any action items for me, 4) A summary of non-urgent but important information. Format as a numbered list, most important first. If there are no urgent items, say so."

3. The Industry Pulse Report

Weekly instead of daily:

  • Monday morning, AI reviews: 1) Your emails from last week, 2) RSS feeds, 3) Any Slack/Teams activity you missed
  • Delivers a "Weekly Briefing" with: Top 3 things that happened, 2 decisions you need to make, 1 heads-up for the week ahead

4. ElevenLabs Audio Briefing

For the busy person who can't read:

  • Step 1: AI generates text briefing
  • Step 2: Text sent to ElevenLabs → generates audio file
  • Step 3: Audio sent to your email or downloaded to phone
  • Result: 5-minute listen instead of 20-minute read. Perfect for commute or gym.
  • Voice selection: Pick a voice that feels professional but not robotic. ElevenLabs lets you clone your own voice — experiment with that for maximum personal touch.

5. The Custom News Radar

Set up alerts for specific keywords:

  • "Every time [Competitor Name] is mentioned in news, alert me"
  • "Every time [Your Industry] + 'regulation' appears, alert me"
  • "Every time [Your Key Client] raises funding, alert me"
  • Tools: Google Alerts (free), Talkwalker, or Mention.net (paid)

6. Content Aggregation for Research

When writing a blog post or preparing a presentation:

  • Give AI 10 URLs of articles you want to synthesize
  • Ask: "Read all these and give me the key themes, conflicting viewpoints, and 3 original insights that emerge from comparing them"
  • This turns 2 hours of reading into a 10-minute AI summary

⚠️ Common Mistakes

  • Too many sources: Connecting 50 RSS feeds will result in a generic, shallow summary. Pick the top 5 and go deep.
  • Instruction Drift: If the summary is getting too long over time, you need to add a 'Constraint' to your prompt: "Never exceed 250 words."
  • No personalization: Generic news is less useful. Your briefing should reflect your industry, role, and current priorities.
  • Skipping review: Every few weeks, ask yourself: "Is this still saving me time? Is the quality good?" If not, adjust the prompt.

What's Next: It's time for the final challenge. Let's build a live, professional-grade automation together.

Hands-on Practicals

The News Digest

Connect an RSS feed (e.g., Google News AI section) to ChatGPT via Zapier/Make. Have it email you a 1-sentence summary of the top story of the day.

The Email Filter Briefing

Set up a Gmail filter that labels important emails (not spam). Create an automation that reads labeled emails, identifies action items and key decisions, and creates a daily 'Highlights' email. Add it to your calendar 30 minutes before your morning coffee.

Audio Briefing Production

Create a full workflow: 1) Get top news from RSS, 2) Summarize with AI, 3) Generate audio with ElevenLabs, 4) Save to cloud storage, 5) Get a shareable link. Test the complete pipeline with 5 news sources.

Knowledge Check

Which tool can turn your text briefing into a high-quality voice file?

Why should you limit your RSS feed sources to 5 when building a daily digest?

What is 'Instruction Drift' in an automation workflow?